2025 Encampment Arrival Instructions
CADET STUDENTS
- Cadet students are to arrive at Camp Gruber no earlier than 1200 hours on Saturday, 12 July 2025 and no later than 1600 hours.
- If you cannot arrive during this window, please email the encampment staff at encampment@okwgcap.org. Include your name, contact number, and the name of your cadet in the message.
- If you cannot arrive during this window, please email the encampment staff at encampment@okwgcap.org. Include your name, contact number, and the name of your cadet in the message.
- If you are flying into Tulsa International Airport, arrangements will be made to pick you up. You must fill out the travel form that tells us your flight itinerary or you will be waiting at the airport! That form can be found here.
- Cadet students should eat lunch before arriving at Camp Gruber! The first meal available to students will be after 1700 hours. Cadets that have not eaten lunch will need to be taken off base to eat by a parent/guardian/home squadron member before being allowed to check into the activity.
- Parents/guardians – there will be a parent’s meeting held on the :30s during check in. This will be your opportunity to hear from the adult leaders responsible for your cadet’s care over the week. Please, make a list of specific questions now and bring them with you. We will not be available for general Q&A once the activity begins. o Parents, guardians, and other non-CAP personnel are not permitted to be in any building other than the DFAC (dining facility). Please help us ensure the protection of our cadets by staying out of restricted areas.
- UOD – All cadet students will arrive to encampment in ABUs.
CADET CADRE/ADULT MEMBERS
- Cadet Cadre and adult members are to report to Camp Gruber, DFAC on 10 July 2025 at noon. NO EARLY ARRIVALS! A small group of adult leaders will be on base on 09 July 2025 to check out the facilities. Cadets of any age are prohibited from checking in on 09 July 2025.
- If you are flying into Tulsa International Airport, arrangements will be made to pick you up. You must fill out the travel form that tells us your flight itinerary or you will be waiting at the airport! That form can be found here.
- Cadets and Adult Members should eat lunch before arriving at the facility on 10 July2025. No lunch will be provided.
- All staff members will need to bring money for dinner on 10 July 2025. We will travel into Muskogee for dinner.
CAMP GRUBER
- Please refer to the map below. When bringing your cadet to encampment, you willwant to follow the route indicated.
- This is an ACTIVE military installation! Please do not explore other parts ofthe base.
- This is an ACTIVE military installation! Please do not explore other parts ofthe base.
- Arrivals are asked to drop off your cadet and their gear as indicated and then moveyour vehicle to a designated parking area. The drop off zone is busy and cramped.Please use caution driving in this area and do not leave your vehicle unattended inthis area.
STOP - READ
- All adults over 18 must have a valid ID (driver’s license/DoD) to get on base.
- Follow the green route to drop your cadet and their gear off inside of the green rectangle.
- Once your cadet has unloaded, please move your vehicle to a parking space inside the blue rectangle.
- When you are ready to leave the base, please follow the red route.